Vanderburgh County 82-1

Jurisdictions: City of Evansville, County of Vanderburgh

Topic: Joint purchasing

Date: 1974 January

Purpose: Creation of a Joint Purchasing Department in order to centralize all of the purchasing for the parties. (P. 1-2)

Function: Support functions, Purchasing

Type: Collaboration

Organization: Joint agreement. Governed by Joint Purchasing Board. (P. 1) Joint supply: Both parties contribute equally to the running of the new department and both make use of its services.

Duration: 3 years. To be automatically renewed unless one party gives written notice a year in advance. (P. 1)

Financing: Each party contributes 50% of the budget of the department. Budget submitted to councils of City and County. Controller of City responsible for paying expenses of department and will bill County quarterly for its share. (P. 2)

Administration: Need for work-up time requires that Board prepare a year's implementation plan which indicates the staged implementation of the purchasing effort (mentioned in cover letter). Joint Governing Board to consist of 4 persons: 2 appointed by Board of County Commissioners and 2 by Mayor of City of Evansville. Board shall determine policies, supervise and administer the operation of the department, and employ such persons as are necessary. Board will employ a Purchasing Agent who will be in charge. Board may adopt rules and regulations for department. (Pp. 1-2) All goods, materials, etc. shall be purchased through department by all governmental units unless board directs otherwise. (P. 2)

Property: Any transfer of property will be cost accounted and title of property will remain with transferring party. Upon termination of agreement: property is returned or party is credited with value of property less depreciation; one party may buy interest of other party in the properties; transferred properties will first be appraised by 3 disinterested appraisers appointed by Court of County; City will establish procedure for sale of surplus property. New property purchased will be jointly owned. (P. 2-3) Legal power for bidding and awarding of contracts for governmental purchases is transferred to the Joint Purchasing Department. (Pp. 3-4)

Termination: Occurs automatically if one party fails to contribute the necessary financing. (P. 1)